The regular meeting of the Board of Public Works was held on July 22, 2025, at 5:00 pm in the City Council Chambers. Those in attendance were Vice President Jeff Roberts, Board Member Chris Nelson via Teams, General Manager Dana Ulmer, Assistant General Manager Ben Stueve, Controller Jennifer McLeland, Board Secretary Lauren Watson, and City Councilwoman Cheryl Blaise. President David Ausmus was absent.
Vice President Jeff Roberts called the meeting to order at 5:00pm.
- The minutes from the previous regular meeting of the Board of Public Works were reviewed. Board Member Ryan Johnson made a motion, seconded by Vice President Jeff Roberts, to approve the minutes of the regular meeting from June 24, 2025. The motion carried with all votes for and none against.
Under old business
- There was no old business to discuss.
Under new business
3. Review of Financials – June 2025 – Controller Jennifer McLeland shared with the Board that as temperatures rose, charges for services also increased. The electric crew went to Springfield, MO on mutual aid following a windstorm which raised revenues and expenses. Overall expenses were decreased as May had three payrolls.
4. Approval of Document Destruction – Mrs. McLeland presented the list of documents for destruction and summarized that following the completion of audit each year items eligible for destruction according to the State of Missouri retention schedule are presented for destruction. A full list of boxes is included with minutes. Board Member Ryan Johnson made a motion, seconded by Board Member Chris Nelson to approve the presented document destruction schedule. The motion carried with three votes for and none against.
5. Discussion and Approval of Wastewater Treatment Plant UV System SCADA Integration – General Manager Dana Ulmer presented the R.E. Pedrotti quote for the integration to the Board. Mr. Ulmer explained that multiple reports from the system would be going to DNR. Board Member Chris Nelson asked if this would be a one-time visit for the total price of $14,600.00 that was given. Mr. Ulmer stated that R.E. Pedrotti Company would potentially need to come back onsite if there were to be any type of complications. Board Member Chris Nelson made a motion, seconded by Board Member Ryan Johnson to approve the Wastewater Treatment Plant UV System SCADA Integration in the amount of $14,600.00. The motion carried with three votes for and none against.
6. Employee Retention & Recruitment – Kevin Partin, Control Room Operator will be retiring July 31, he requested no party. Logan Sims was hired July 7th in the Control Room and will have sufficient training upon Mr. Partin’s retirement to assume his scheduled shifts. Applications are still being accepted at the Water Treatment Plant Operator to fill the vacant 4:00 pm – 12:00 am shift.
7. Board of Public Works Member Reports – Board Member Chris Nelson requested that ongoing projects be presented visually, illustrating their status, budget, and progress toward completion.
Mrs. McLeland shared that the local business the Board had previously discussed with an accruing past due balance had agreed to the payment arrangement set forth. No vote was taken, although the Board acknowledged the arrangement presented was in line with other typical customer agreements for the timeline in which the account should be brought back to a current payment status.
- Approval of Accounts Payable – Board members signed accounts payable without revision.
Board Member Chris Nelson made a motion, seconded by Board Member Ryan Johnson, to adjourn the meeting at 5:25 pm, with the next regular board meeting set for Tuesday, August 26, 2025, at 5:00 pm in the City Council Chambers. Motion carried with three votes for and none against.