July 16, 2018

The regular meeting of the Board of Public Works was held on Monday, July 16, 2018 at 4:00 p.m. in the City Council Chambers. Those in attendance were President Tim Watts, Vice President John Neer, Board Member J.D. King, Assistant General Manager Scott Lucas, General Manager Stephanie Wilson and Mayor Talt Holman. David Ausmus with McClure Engineering was also in attendance. Board Member Jerry Chezum arrived shortly after the meeting was called to order.

President Tim Watts called the meeting to order at 4:00 p.m. Tim Watts made a motion, seconded by John Neer, to approve the minutes from the June 18, 2018 meeting. The motion carried with three votes for and none against.

First item on the agenda was a review of engineering qualifications submitted thus far for storm water inlet identification. The City of Macon, Missouri and Macon Municipal Utilities have received preliminary approval from the Missouri Department of Natural Resources for a Small Community Engineering Assistance Program grant with a 20% local match to identify storm water inlets that affect the Combined Sewer System. Based on the review thus far, Vice President John Neer made a motion, seconded by JD King, to propose to the City Council of Macon, Missouri that McClure Engineering be chosen to develop an agreement for the project. The motion passed with four votes for and none against.

Next on the agenda was approval of and recommendation to the City Council of Macon, Missouri the First Amendment to the City of Macon, Missouri and Macon Board of Public Works 457(b) Plan Document. This amendment is to remove Macon Board of Public Works name from the original plan document as while eligibility requirements are the same the two employee groups operate on different plans and companies. Vice President John Neer made the motion, seconded by Board Member J.D. King, to allow President Tim Watts to sign the amendment. The motion carried with four votes for and none against. The City Council also has this item on their agenda for July 17, 2018.

Next item on the agenda was the review of financials for June 2018. The electric and water funds experienced an increase in revenues due to hot temperatures and dry weather conditions. The Board was agreeable to proceeding with the budgeted purchase of an automated circuit recloser for Substation #3 and mobile lighting for work after dark. In other operational updates, Ms. Wilson mentioned conversations continuing regarding an electric vehicle charging station, updating MMU’s company logo, that staff are waiting on guidance from the Department of Labor for how to administer the partial repeal of the prevailing wage law exempting projects under $75,000 that will be effective August 28, 2018, and that electric and water rates studies are planned for the fall.

Assistant General Manager Scott Lucas’s reported both the Macon and Laddonia Energy Centers are running well. A routine site visit/inspection was conducted at the Laddonia Energy Center. Both units are critical base load resources for electricity generation this season due to high summer temperatures. Electric distribution performed service work at the Smoke House and Crown Power to assist with expansion/new service projects. Preparations were also made for the overhead to underground primary conversion on Lee and Bennett Drives.

Underground Facilities primary project this period was the water main replacement on Union between Rollins and Rutherford. Phase 2 of this project will continue east on Union from Rutherford and Jackson. Also, a new pump was installed at the Lamb Street lift station and a pump was removed for repair at the Kendall Road lift station.

Under Manager Roger Rector’s updates, he reported for the wastewater treatment plant that Burns & McDonnell have picked up the flow monitors in the collection system and are preparing a hydraulic model. The information will prove useful during the design of the new headworks, as well as finding areas that may be able to eliminate some of the flow into the collection system in rain events. MMU
is also working with HDR Engineering and the Missouri Department of Natural Resources to deactivate its pretreatment program as there is not currently a customer that discharges wastewater that qualifies for participation in the program.

After approval of accounts payable and setting the next regular meeting for Monday, August 20, 2018 at 4:00 p.m., a motion was made by President Tim Watts, seconded by Board Member J.D. King to hold an executive session regarding Contract Negotiations (Rs. MO.610.021(12)). The votes were as follows: Tim Watts, yea; John Neer, yea; J.D. King, yea; and Jerry Chezum, yea.

When the meeting reopened at 5:15 pm it was immediately adjourned by President Tim Watts.