THE MINUTES OF THE MEETING OF THE BOARD OF PUBLIC WORK
April 15, 2019
The regular meeting of the Board of Public Works was held on April 15, 2019 at 4:00 p.m. in the City Council Chambers. Those in attendance were President Tim Watts, Vice President John Neer, Board Member J.D. King, Board Member Kevin Butner, General Manager Stephanie Wilson, Assistant General Manager Scott Lucas and City Administrator Avis Marshall.
President Tim Watts called the meeting to order at 4:00 p.m. Board Member J.D. King made a motion, seconded by Board Member Kevin Butner, to approve the minutes from the March 18, 2019 meeting. The motion carried with four votes for and none against.
For the first item on the agenda, is an Approval of Bid for Replacement of Concrete and Railing at City Hall/Macon Municipal Utilities Business Office. Vice President John Neer made a motion, seconded by Board Member JD King, to accept the sole bid received from JT Holman Construction in the amount of $52,676. The motion carried with four votes for and none against.
Next item on the agenda was a review of monthly financials for March 2019. Activity for each fund was discussed along with consideration of a rate study for wastewater as a cost of service for this fund was last reviewed and adjusted in 2015.
Under manager reports, General Manager Stephanie Wilson noted that the onsite portion of the 2018 financial audit will be performed by Williams Keepers, Inc. the week of April 29, 2019. The semi-annual Drug Take Back event will be held in association with the Firefighter’s Association BBQ from 10:00 am to 2:00 pm on Saturday, April 27, 2019 at the Macon Plaza, intersection of Missouri Street and Briggs Drive. This event is sponsored by the City of Macon Police Department, Macon Municipal Utilities, Macon County Public Water Supply District #1, and the Missouri Rural Water Association to prevent misuse of over-the-counter and prescription drugs plus dispose of medications properly to protect ground water sources. Ms. Wilson also noted that she attended Drug-Free Workplace and Human Resources Law training on April 8th and 9th held by the Missouri Intergovernmental Risk Management Agency. She also shared information learned from staff attendance at a recent software user conference for MMU’s billing and financial software, Tyler Technologies, Inc. Incode X. Much conversation was also held regarding Missouri House Bill 1062 which would prevent the use of eminent domain for the Grain Belt Express transmission line.
Under Assistant General Manager Scott Lucas updates he noted operations for the Macon Energy Center and the Audrain Energy Centers. Mr. Lucas shared that he and Matt Meisner attended testing of the Multi-User Displays created at Solar Turbines, Inc. for the Macon and Columbia Operation Centers for natural gas fired turbines located in Macon, Laddonia, and Fredericktown. Primary focus for the Special Services Group this period was preparing for and doing a breaker changeout on the Caterpillar generator set at the Vine Street complex. In addition, native grass burns were conducted. Electric Distribution continued to change out meters for the AMI project, updated GIS mapping, and worked along Noll Drive replacing backbone structures out of Substation 2. Underground Facilities also changed out natural gas ERTs for the AMI project, repaired a water leak downtown, repaired a natural gas main due to damage by a contractor, assisted Insituform as needed with wastewater relining projects, and attended various trainings. The northeast section of the Missouri Water and Wastewater conference was held in Macon on April 9th and it was voted to be held at the Macon County Expo again in 2020.
At the water and wastewater plants, Manager Roger Rector’s updates noted that bids will be collected for the budgeted replacement of the caustic soda tank at the water treatment plant. At the wastewater treatment plant, in additional to operations being discussed it was noted that Burns & McDonnell is working on an engineering agreement to present at the next meeting for replacement of the headworks.
After approval of accounts payable and setting the next regular meeting for Monday, May 20, 2019 at 4:00 p.m., a motion was made by President Tim Watts, seconded by Board Member Kevin Butner, to hold an executive session regarding Personnel (Rs.MO.610.021 (3)). The votes were as follows: Tim Watts; yea, John Neer; yea, J.D. King; yea, and Kevin Butner; yea.
When the meeting reopened at 5:02 pm it was immediately adjourned by Tim Watts.