THE MINUTES OF THE MEETING OF THE BOARD OF PUBLIC WORKS
June 18, 2018
The regular meeting of the Board of Public Works was held on Monday, June 18, 2018 at 4:00 p.m. in the City Council Chambers. Those in attendance were Vice President John Neer, Board Member Jerry Chezum, Board Member J.D. King, Assistant General Manager Scott Lucas, General Manager Stephanie Wilson, City Administrator Vicky McLeland and Mayor Talt Holman. Shannon Howe with Howe Company, LLC was also in attendance. President Tim Watts was absent.
Vice President John Neer called the meeting to order at 4:00 p.m. Board Member Jerry Chezum made a motion, seconded by Board Member J.D. King, to approve the minutes from the May 21, 2018 meeting. The motion carried with three votes for and none against.
First item on the agenda is Approval of Bids for Replacement of Rollins Street Bridge 8-inch Water Main. Shannon Howe with the Howe Company, LLC was on hand to review the one bid submitted and share feedback. Mr. Howe noted his experience with the contractor and while the bid was 6% more than the engineer’s estimate more favorable bids are not expected if MMU were to wait a year. Board Member J.D. King made the motion, seconded by Board Member Jerry Chezum, to accept the bid in the amount of $211,765.00 from BRS Construction, LLC from Edina, Missouri. The motion carried with three votes for and none against.
Next item on the agenda, Ms. Wilson shared activity affecting the monthly financials for May of 2018. Electric net income is reflective of the commodity bill for May noting more of an air conditioning load but revenue captured lower usage during cooler temperatures from April 19 to May 21. The increase water sales was attributed to the Macon County Public Water Supply District and the Poet Biorefining,
Inc. ethanol plant. Next item on the agenda was acceptance of a bid for a 2007 Ford-350 underground facilities service truck. Board Member Jerry Chezum made the motion, seconded by Board Member J.D. King, to accept the $3,000 bid from James McDowell. The motion carried with three votes for and none against.
Next item on the agenda was a recommendation to appoint Sonja Legan from Tiger Country Realty to the Macon County Economic Development Board. General Manager Stephanie Wilson explained that the Board had previously appointed Tony Petre to begin a 2-year term in January 2018, but as he was elected to the City Council in April 2018 he could no longer serve as an elected official. Board Member J.D. King made the motion, seconded by Vice President John Neer, to appointment Ms. Legan to the MCED. The motion carried with three votes for and none against.
Next the on the agenda was discussion of a walking trail at the Blees Lake in the electric line utility easement. Macon County Rotary would like permission to create a walking trail in the easement, pending grant approval from Rotary International. This section lies west of the YMCA and will marry onto other sections already in place around the lake so that a full walking trail circle at a length of almost one mile is created. Vice President John Neer made the motion, seconded by Board Member Jerry Chezum, that MMU is in support of amending the easement language to allow the trail as long as it is not wide enough for a motorized vehicle and if the trail is acceptable to the City Council of Macon, Missouri. The motion carried with three votes for and none against.
Under General Manager Stephanie Wilson’s updates, after a review of proposals she recommended proceeding with The Evoke Group in Columbia, Missouri to update MMU’s logo and redesigned website, as budgeted. Board Member J.D. King made the motion, seconded by Vice President John Neer, to proceed with The Evoke Group’s proposal in the amount of $9,800. The motion passed with three votes for and none against.
Assistant General Manager Scott Lucas’s updates noted operations at the Macon and Audrain Energy Centers. The electric distribution crew has completed the overhead to underground project on Willow and Maple Lanes. Miscellaneous work has included refusing a tap at Wentz and Bourke, along with two outages, at Highway PP and Enterprise Road. Crews have also replaced a broken primary pole
located behind the Post Office, removed a secondary pole at the old Breaktime location, addressed MO One Calls and replaced lighting bollards at the City yard with new LED units.
Underground Facilities completed the water main replacement project on Rollins Street to the point we are awaiting the bridge project to begin. Crews have jetted several waste water sections of main and repaired an infiltration on Pace Street. MO Street Energy Economics completed the gas meter testing for the year and are working on quarterly cathodic protection.
Under Manager Roger Rector’s updates, he reports that the new garage at the water treatment plant is complete and have received two quotes for the budgeted bleach tank replacement. Staff recommended proceeding with the bid from USA Blue Book as they will deliver and set the new tank along with deposing of the old tank for a price of $29,225.12. Updates for the wastewater treatment plant noted that Burns & McDonnell will be picking up the flow monitors in the wastewater collection system and will be putting together a plan for reducing inflow to the system ahead of construction for the new headworks.
After approval of accounts payable and setting the next regular meeting for Monday, July 16, 2018 at 4:00 p.m., a motion was made by Board Member Jerry Chezum, seconded by Board Member J.D. King to adjourn the meeting. The motion carried with three votes for and none against.
Vice President John Neer adjourned the meeting at 4:45 p.m.